A PDF to Excel converter made for real tables
A PDF is fine for reading numbers, but you cannot sort it, total it or filter it. This PDF to Excel converter moves the rows and columns into a real spreadsheet, so you can stop retyping figures by hand. It is an online tool, so you open it in any browser and there is nothing to install.
People mostly use it for bank statements at tax time, supplier invoices, GST and sales reports, price lists, salary sheets, attendance registers and exam mark lists. If the PDF was created by a computer (a bank, a billing program, an accounting package), the results are usually clean enough to start working straight away.
What happens to your PDF table in Excel
The converter reads each page and looks for a table grid: ruled lines, or text that lines up in columns. Every table it finds is written into cells, row by row. The tables from page 1 go on a worksheet named Page 1, those from page 2 on Page 2, and so on, with a blank row between two tables from the same page. That makes it easy to check a sheet against its page.
If the PDF has no table grid anywhere, there is a fallback. Each line of text is split into columns wherever there is a gap of two or more spaces, so you still get usable data instead of an error.
PDF to XLS or XLSX: which file do you get?
You always get an .xlsx file. Many people still search for a PDF to XLS converter, but .xls is the old Excel format from before 2007. XLSX opens in every modern spreadsheet program, on computers and phones. If an old system insists on .xls, open the download in Excel, choose Save As and pick Excel 97-2003 workbook.
How to convert PDF to XLSX free on any device
Wondering how to convert a PDF to XLSX format on a phone or an old laptop? The steps are the same everywhere, because the work is done on our server and not on your device. You only need a browser and an internet connection.
On a Windows PC, Mac or Chromebook
Open the PDF to Excel converter online, drop the PDF in, press Convert to Excel and save the result. If you came looking for a PDF to XLSX or PDF to XLS converter free download for your computer, you can skip that step. The only thing you download is your finished spreadsheet.
On Android and iPhone without a PDF to Excel app
You do not need a PDF to Excel app from an app store. Open the page in Chrome or Safari, tap the select button and choose the PDF from your files, downloads or a WhatsApp document. The download is free, and once it finishes the XLSX opens in whatever spreadsheet app your phone already has.
Scanned files: PDF to Excel with OCR
A scanned PDF is only a photo of a page. There are no letters or numbers inside it for a converter to pick up, so the tool stops and tells you it found no selectable text. You can test this in a few seconds: try to select a number in the PDF with your mouse or finger. If nothing highlights, it is a scan.
The fix is PDF to XLSX with OCR, in two free steps. First run the file through our OCR PDF tool, which reads the image and adds a real text layer in English, Hindi, Spanish, French or German. Then bring the searchable PDF back here. This route from PDF to Excel with OCR is free online, and it works well for printed statements and typed forms.
A flat, sharp scan converts well. A tilted phone photo gives wrong digits, and handwriting is recognised poorly. After any OCR conversion, check the totals against the original.
PDF to Excel without changing format: what to expect
When people ask for PDF to Excel without changing format, they usually mean one thing: every value should land in the correct row and column. That is what this tool aims for. It carries over the data, not the decoration, so do not expect the bank logo, cell colours or fonts in the Excel file you download.
Getting a PDF to Excel in one sheet
The tool does not have an option to put a whole PDF to Excel in a single sheet. Each page gets its own worksheet. To combine them, open the first sheet, then copy the rows from every other sheet and paste them underneath, leaving out the repeated header rows. A ten-page statement takes about two minutes.
When numbers arrive as text
The converter copies every value exactly as it is printed, so amounts often sit left-aligned in their cells and SUM returns zero. Excel is treating them as text. The fix is quick: select the column, open Data, choose Text to Columns and press Finish. Excel re-reads each cell as a number. If a currency symbol or a Cr or Dr suffix is in the way, remove it first with Find and Replace. Dates can need the same treatment.
Converting a PDF list with no table lines
A list in a PDF, such as a name list, a parts list or a price list without borders, reaches Excel through the fallback method: each text line is split into columns at gaps of two or more spaces. It works best when the columns are clearly separated. If two columns end up merged in one cell, Text to Columns with a space or comma delimiter will separate them.
Best way to convert a PDF table to Excel
There is no single best way to convert PDF to Excel for every file, so here is an honest guide. For two or three rows, copy and paste is fastest. For anything bigger, a PDF table to Excel converter saves real time, because pasted PDF text usually falls into one column and has to be pulled apart by hand.
Desktop software can also import PDFs, but it usually needs a paid licence and is no help on a phone. An online tool that turns a PDF table into Excel rows works from any device. This one is free with no daily limit, so you can convert a year of monthly statements in one sitting.
- Only some pages matter: cut them out first with the split PDF tool so your workbook stays small.
- Password-protected bank statement: remove the password you already know with unlock PDF, then convert.
Turning the result into a proper Excel table
To go from PDF to table in Excel, click any cell inside your data and press Ctrl+T (Cmd+T on a Mac). Tick the box that says the table has headers. Excel adds filter arrows, banded rows and a total row option. From there you can sort by date, filter by amount or build a pivot table. Even the best PDF to Excel converter output is more useful after this small step.
PDF to Excel with AI? Not here, and that is on purpose
Some services now advertise PDF to Excel AI conversion, where a model reads the page and guesses which numbers belong together. This tool does not do that. It reads the actual text and positions stored in the PDF and places each value where the page put it. Nothing is guessed, invented or rounded.
For financial data that is the safer choice. A guessed digit in a bank statement is worse than a blank cell, because you will not notice it until the totals disagree. When you check a sheet against its page, every figure you see came straight from the file.
Copy a PDF table to Excel with formatting, or without?
People sometimes try to copy a PDF table to Excel with formatting by selecting in the PDF viewer and pasting. The result is usually one long column with bold text scattered through it. This converter goes the other way: it drops the visual formatting and keeps the structure, so rows and columns land where they belong. Add colours, bold headers and borders afterwards in Excel, where they take a minute and stay consistent.
Large statements, merged workbooks and photos of tables
Three questions come up whenever someone converts a whole year of paperwork at once. Here is how to handle each of them.
PDF to Excel for a large file
Each upload can be up to 100 MB, which is enough for hundreds of statement pages. A large file takes longer to convert, so leave the tab open until the download button appears. If a file is heavier than the limit, it is nearly always because of scanned images; run it through compress PDF on the Light setting, or cut it into halves with the split tool and convert each half.
PDF to Excel merge: many statements, one workbook
There is no PDF to Excel merge switch, but the result is easy to get. Join the monthly PDFs into a single file first with merge PDF, then convert once. Every page still lands on its own worksheet, in date order, inside one workbook. Copy the sheets together as described above and you have a full year of transactions ready to filter.
From a JPG photo of a table to Excel
Sometimes the PDF to Excel question starts from a JPG, not a PDF: a photo of a mark sheet or a screenshot of a price list. Turn the image into a PDF with JPG to PDF, run OCR on it, then convert here. Straight, well-lit photos convert reasonably; angled shots with shadows do not. Photograph the table flat on a desk in daylight for the best chance.
Privacy: convert PDF to Excel online without email or sign-up
Statements and invoices are private, so here is exactly what happens. To convert PDF to Excel online, your file travels to our server over an encrypted HTTPS connection. A program converts it automatically. No person opens it. The PDF and the spreadsheet are deleted right after the result is delivered to you.
You can convert PDF to Excel with no email required, without an account and without a phone number. There is no watermark and no daily limit either.
Need the opposite direction later? Turn a finished workbook back into a shareable document with Excel to PDF. If your PDF is mostly paragraphs rather than figures, PDF to Word will serve you better. And if a file is over the 100 MB limit, compress the PDF first.